Logistics Terms Export Procedure and Documents

Check the available date of cargo shipmentand schedule shipment with the shipping company

• Shipper: books shipping by submitting basic information about the cargo to the forwarder (indirect) or the shipping company (direct)

  *Basic cargo information: Consignor/Consignee, place of departure/arrival, cargo quantity, cargo type, weight, special cargo status, and others.

• Forwarder: confirm the shipment schedule (Shipper name, cargo information, work schedule, and others), book shipment, and provide the information to the Shipper

• Shipper: receive empty containers from the shipping company, load the export cargo, and deliver them to the designated container yard (CY) to facilitate shipping

• Check the products, file an export declaration with the customs office, and obtain an export permit
• The exporter must submit an export permit to the shipping company before departure.

3-1) Packing List (P/L)

• A document that specifies the packing, details of each packing unit, net weight of each unit, total weight, and packing serial numbers of shipped cargo for the convenience of all stakeholders and facile customs clearance.

3-2) Commercial Invoice (C/I)

• A document sent by the seller to the buyer that indicates the performance of the sales contract. It specifies the terms of the sales contract, and represents the buyer’s intention to fulfill the contract in accordance with the principle of mutual trust.

3-3) Certificate of Origin (C/O)

★ C/O recently took on greater importance in export/import transactions

• A document ancillary to a documentary bill that proves the place of origin of exported products. It is required for customs clearance, and used for determining whether the products have been approved.
• C/O is used as reference for the application of bounded tariff rates and autonomous rates to imported goods.

3-4) Export Permit (E/P)

★ E/P recently took on greater importance in export/import transactions

• E/P certifies that the goods are exported to the exporter by customs.
• An exporter must present an E/P to a customs office, in order to load the cargo on a ship or an aircraft.
• E/P specifies the person filing the declaration, declaration number, buyer, name of exported products, and its specifications. It is used for negotiation of shipping documents, follow-up management of raw materials for export, and tariff return.

• Shipping company: Prepare a Check B/L (CBL) and send it to the exporter
• Shipper: Review the CBL and check for required revisions by the date preceding departure.

  *Make sure to check the packing list for errors, and the net weight, total weight, volume, and quantity on the CBL for accuracy!

  Based on the confirmed shipping information and export declaration information, send a shipping request (SR) to the forwarder or the shipping company.

  *Detailed export information: provide basic cargo information, container number/type/seal number/weight/volume/items/HS code/VGM, marks & NOS (packing marker/no.), cargo details (number of individual packages/item name, weight, quantity, etc.), B/L information, export declaration information (E/P)

• After shipping and confirming the ship’s departure, pay the fare and ancillary costs to the shipping company and receive an original B/L (OBL, a B/L issued by the shipping company).
  6-1) Master Bill of Lading (MBL)

  

  • MBL verifies that the shipping company duly accepted cargo from a shipper or a forwarder. It serves as a cargo receipt, a deed, or a transferable security.
  • It certifies that the shipping company received the transported cargo requested by the shipper for shipping or loading and represents an agreement to transport the cargo by sea or air and deliver it to the Consignee or person designated by the Consignee in accordance with specific terms at the port of import or arrival (Consignor/Consignee, place of arrival/departure, cargo quantity, weight, etc.)

  6-2) House Bill of Lading (HBL)

  ★ Requires the same document form as MBL

  

  • A certificate issued by a forwarder to the shipper. It is used for multimodal transportation or trading of goods in small quantity

• File a declaration with the customs offices along with an export packing list